Shorts Workflow — Gantt

Elite Outsiders — Full Process A to Z — 15/04/2026
Claude
AL (manual)
AL + Gling
FCPX
Export / ChatGPT
Backup
PostFast / n8n
TikTok manual
Critical path
Track A
Track B
PHASE 1 — SETUP 1 Duplicate DB / archive / create 30 pages CLAUDE 5 min PHASE 2 — GLING 2 LF → Gling → extract shorts + subtitles + correct AL / GLING 30 min PHASE 3 — TWO PARALLEL TRACKS ∥ TRACK A 3 Copy paste scripts Gling → Notion AL → COWORK 20 min 5 Claude runs description prompt + tags CLAUDE 15 min 5b Claude generates TB prompts → AL starts ChatGPT CLAUDE → AL 10 min AL starts TB generation → ChatGPT (parallel) 6 Claude ranks Tiers (T1/T2/T2B) CLAUDE 5 min 7 Claude assigns overlays per short CLAUDE 5 min TRACK B 4 Export Gling → Finder AL → COWORK 5 min PHASE 4 — FCPX + EXPORT (tracks converge ▼) 8 Import into FCPX AL 5 min 9 Add overlays in FCPX (drag & drop PNGs) AL ⚠ BOTTLENECK 30 min 10 Export shorts with overlays AL 15 min PHASE 4.5 — TRIAGE + BACKUP 10b Update planner: mark "Ready" vs "Backup" AL 5 min 10c Store backups Finder + update Backup Base Notion AL 5 min PHASE 5 — PUBLICATION 11 Upload shorts to PostFast (drag & drop) AL 10 min 12 n8n PostFast Workflow → auto-publish all platforms AUTO AUTO ∞ PHASE 6 — TIKTOK COVER (post-publish) 13 TikTok app → Drafts → upload cover from Photos → validate schedule AL (iPhone) 1 min/short PostFast sends TikTok as draft (tiktokIsDraft: true) → AL opens TikTok app → Profile → Drafts → Edit cover → Publish IG / LI / X covers are handled automatically by PostFast — no manual step needed for those platforms.

Key Takeaways

Critical path (red arrows): 1 → 2 → 3 → 5 → 5b → 8 → 9 → 10 → 10b → 10c → 11 → 12 → 13

Parallel tracks: Track A (3→5→5b→6→7) and Track B (4) run simultaneously. Converge at step 8.

TB generation shortcut (pink arrow): After step 5b, AL starts generating thumbnails in ChatGPT immediately — in parallel with Claude steps 6-7 and FCPX work. This saves ~15 min on the critical path.

Triage + Backup (10b + 10c): After export, mark shorts as Ready or Backup. Store backups on Finder AND in Shorts EO — Backup Base (Notion). Min 2/week archived.

Step 13 — TikTok cover: PostFast publishes TikTok as draft. AL opens TikTok app on iPhone → Profile → Drafts → Edit cover (upload thumbnail from Photos) → Publish. ~1 min per short. IG/LI/X covers handled automatically — no manual step.

Total estimated time: ~2h50 for 20 shorts (includes ~10 min TikTok covers). Step 12 is automatic.

Bottleneck: Step 9 (overlays in FCPX) = 30 min manual.

Future automation: Steps 3-4 → Claude Cowork agent.